SENIOR PROTOCOL OFFICER- AMBASSADOR’S OFFICE ADMINISTRATION AND PROTOCOL TEAM

29 Aug 2017 12:01 PM | Anonymous member
The Senior Protocol Officer is responsible for leading and overseeing all event planning and official guests hosting activities. The Senior Protocol Officer coordinates with the Social Secretary and Advance Person, and works closely with the Ambassador’s Scheduling Officer and Head of Communications Monitoring to ensure that all events and outreach activities are in line with protocol best practices. This is a position for a Middle Eastern embassy in Washington, DC
1.     Key Accountability

Protocol Advice

  • ·       Provide advice on formalities and courtesies that need to be observed during Embassy Leadership and foreign visitors’ official visit
  • ·       Coordinate with Head of Communications and Monitoring to ensure that the Ambassador’s messaging, press releases, and public appearances are in line with protocol best practices
  • ·       Support Scheduling Officer in responding to invitations and identifying substitutes for Ambassador

Foreign Visit Planning

  • ·       Collaborate with Head of Communications and Monitoring, the schedule of foreign visitors, provided by the Social Secretary
  • ·       Coordinate approval of facilities proposed by the Social Secretary (e.g. hotel for foreign visitors)
  • ·       Ensure that foreign visitors’ schedule does not suffer from complications and delays

Event Planning

  • ·       Oversee overall planning of Ambassador’s official events
  • ·       Review and provide feedback on guest lists, event location, dress code, and seating plan proposed by Social Secretary
  • ·       Review and approve order of speakers (if applicable) proposed by Social Secretary
  • ·       Be present on the ground during events to ensure that official guests are properly greeted and resolve any bottlenecks

Ambassador’s Trips Abroad

  • ·       Review the Ambassador's trip briefs proposed by Social Secretary and ensure alignment with protocol standards
  • ·       Ensure, through the Advance Person, that Ambassador’s seating and greeting are in line with protocol guidelines
2.     Qualifications
  • ·       Bachelor’s Degree in a related field (e.g., Public Relations, Communications)
  • ·       Political Science or International Affairs Studies are highly preferred
3.     Experience
  • ·       10+ years’ experience as protocol specialist
  • ·       Proven experience in hands-on event planning and team management
  • ·       Proficiency in Arabic and English
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