28 Aug 2017 2:04 PM | Anonymous member

The Advance Person is responsible for traveling to a specific destination to arrange the Ambassador’s accommodation, meetings, and personal security. The Advance Person also ensures that event/meeting that the Ambassador is attending is in line with protocol guidelines. The Advance Person works closely with the Social Secretary, as well as the Scheduling Officer and Security Personnel.    

1.     Key Accountability
  • ·       Travel to event site before Ambassador’s scheduled visit and meet with event manager(s) to go through schedule and ensure that Ambassador’s greeting and seating are in line with protocol guidelines
  • ·       Coordinate with site security personnel and Ambassador’s Chief of Security to ensure that Ambassador is provided with optimal level of security
  • ·       Organize Ambassador’s pickups and drop-offs
  • ·       Inspect the hotel that Ambassador will be staying in to make sure that room and amenities are up to level
  • ·       Book conference/meeting area at event location if required by Ambassador and ensure that visitors are properly greeted and taken care of during their time with Ambassador (e.g. get catering company or hotel to provide food and coffee for visitors)
1.     Qualifications
  • ·       Bachelor’s Degree in a related field
2.     Experience
  • ·       5+ years’ experience as advance person or event planner
  • ·       Proficiency in English
  • ·       Preference will go to candidates proficient in Arabic
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